How to use this guide
A short preparation route on the website. The full explanations, examples and sources are in the PDF.
Who needs an agent
The requirement applies to individuals with a foreign address and no U.S. physical address of record with the FAA who hold or apply for certificates, ratings or authorizations under Parts 47, 61, 63, 65, 67 or 107. First check your records and whether the rule applies.
An agent receives official FAA documents on your behalf. This can be a consenting adult aged 18 or older with a qualifying U.S. address, or an organization. An individual agent uses their usual place of residence, not a P.O. Box.
Prepare the information
Have your FTN, date of birth and actual address ready, along with the agent’s full name, U.S. address and email. Agree in advance how the agent will forward documents to you.
Five steps
- Check the pilot’s actual address. Do not list a friend’s home as your residential address if you do not live there
- Open the USAS portal. For identification, use your own FTN and date of birth, not your agent’s
- Select the agent type and enter their name, address and email. Certify that they have agreed to receive FAA documents on your behalf
- Save the designation and the USAS confirmation. Check the details and return to your IACRA or MedXPress application
- If your agent or their contact information changes, notify the FAA using its prescribed method within 30 days
Whose details to enter
| Field | Whose details |
|---|---|
| FTN / Date of Birth | The pilot’s |
| Residential / Physical Address | The pilot’s actual address |
| U.S. Agent Name / Address / Email | The agent’s |
USAS, IACRA and the Registry
Agent information is stored in USAS and does not appear as the pilot’s address in the IACRA profile. Updating an IACRA profile alone does not update the Registry unless you submit a new certificate or rating application. For a standalone address change, use Airmen Online Services.
If your FTN is linked to another account
Check your FTN, date of birth and account. Do not create a new FTN to bypass an error or substitute the agent’s number. Contact support using the details on the official USAS portal.
What to agree with the agent
Official service on the agent may start response deadlines even before you read the document. Agree on prompt forwarding and a backup contact method.
Your checklist
This is practical RSA guidance, not an official employer or regulator instruction. Current requirements and your documents take priority.